Terms and Conditions
Participant agrees to abide by the rules and regulations of Robot Pumpkin and Impression 5 Science Center. Participant agrees to obtain, at their own expense, any applicable licenses or permits which are required for operation of its trade or business for the duration of the event and pay any and all taxes, including applicable sales tax of any nature that may be levied against it as a result of the operation of its trade of business in it’s contracted space. Participant agrees to only occupy, sell, promote or advertise their products and services in the space that it is assigned. Participant will not share space with another vendor/exhibitor/company/organization unless given written permission from Robot Pumpkin. This includes, but is not limited to, displaying business cards or other promotional items in the assigned space. Participant agrees to allow Robot Pumpkin to use its information (including name, image and samples of work, etc) in the promotion and advertising for Ignition.
Owner/Operator Rights
Robot Pumpkin reserves the right, in its sole discretion, to accept or deny the application of participants that will be at Ignition. This decision will be made in the best interest of Robot Pumpkin, other participants, attendees of Ignition and Impression 5 Science Center. This includes the rights to reject or prohibit exhibits or participants which Robot Pumpkin finds offensive, disruptive or inappropriate to the aforementioned parties. Robot Pumpkin reserves the right to change the layout of the event and/or relocate participants, vendors and exhibits. This may include canceling, relocating or changing the event date. Robot Pumpkin has the right to modify and/or change the rules and regulation governing Ignition and Impression 5 Science Center.
Compensation
Upon acceptance and approval, vendors will receive an invoice from Robot Pumpkin via email with instructions for making payment. Payments must be received by the due date listed, and vendor fees are non-refundable.
Indemnification
Participant agrees to indemnify and hold harmless Robot Pumpkin and the facility, their respective directors, officers, agents, representatives and employees against all claims, losses, liability, damages (including legal fees and expenses), cost and charges of every kind resulting from its occupancy of the exhibit space and/or its surroundings. This includes, but not limited to, loss resulting from the use of equipment or devices furnished to or used by the Participant or other persons in connection with the event. This hold harmless includes any loss with connection to personal injuries, death, property damage or any other damages sustained by the participant, Robot Pumpkin, the facility, sponsors or attendees to Ignition and their respective directors, officers, agents, representatives and employees or those for whom the participant is responsible by law.
Liability and Insurance
Participant is responsible to insure its own exhibit, personnel, display and materials from any damage or loss through theft, fire, accident or other cause and excepts all risks. Participant shall not make any claim or demand or take any legal action against Robot Pumpkin, the event’s sponsors or Impression 5 Science Center for any loss, damage or injury howsoever caused, to the participant, its directors, officers, agents, representatives and employees or their respective property.
Vendor/Exhibit Space
Vendors are to provide their own tent with mandatory weights (min 40 pounds securely attached to all four sides) along with tables and chairs. Vendors must have tent to participate, and stakes are not allowed. Electricity is not provided for this event, and generators must be pre-approved. All construction and setup of booths and displays must be completed a half hour before the start of the event. Audio/Visual systems are allowed only if they are operated at levels that do not interfere with neighboring vendors/exhibitors. No music may be played from participant audio system (as to not interfere with event music and entertainment), but speech and sound effects are acceptable. Robot Pumpkin reserves the right to refuse the use of any audio/visual system. Participant agrees to remove its display and equipment at the conclusion of the event, and return their assigned display space to the same condition as move-in. Failure to do so will require participant to pay any additional cost of clean-up.
Intellectual Property
Participant will assume all costs arising from the use of patented, trademarked, franchised or copyrighted materials, devices, processes or dramatic rights used on or incorporated into their display. Participant agrees to indemnify, defend and hold harmless Robot Pumpkin and the facility from any claims or costs, including legal fees, which might arise from question of use of any such material described above. “Ignition” and “Robot Pumpkin” logos are the sole intellectual property of Robot Pumpkin.
Inclement Weather
Hours of event may be adjusted or cancelled due to forces of nature or other occurrences beyond our control for safety purposes. Such changes will not be considered a breach of agreement and will not constitute grounds for booth refund. Vendor assumes and understands all risks related to an outdoor event including but not limited to weather related challenges.
Cancellation and Termination
Participant shall have the right to cancel this agreement by written notice no later than thirty (30) days before the day of the event. Vendor fees are non-refundable. Robot Pumpkin has the right to terminate or cancel this agreement without notice and all rights of participant will cease. In the event that the facility in which Ignition is to be held becomes unavailable for occupancy or Robot Pumpkin is unable to permit participant to occupy the facility or space, or the event is canceled or curtained for any reason beyond the control of Robot Pumpkin, including but not limited to, casualty, fire, lightning, flood or other Acts of God, civil disturbances, strike, lockout or boycott, Robot Pumpkin will not be responsible for any loss of business, loss of profits, consequential or special damages or expenses of any nature that participant may suffer.
Consent and Release
Participant grants Robot Pumpkin and their officers, agents and employees of, consent to the use of its name, photograph(s), likeness and voice for the use and reuse, in conjunction with broadcasting, publicizing, and advertising. Participant further grants Robot Pumpkin the right to license others to use and reuse the above cited material in the same manner.
